Automated Control Systems


Personalization is essential in any space. Having precise control over your environment allows customization toward the most suitable environment for creativity and productivity. An office-wide remote, such as a tablet, can manage everything from lighting to air conditioning while an app can be used to control personal office spaces.

Automated systems can detect the number of people, adjust the strength of climate control accordingly, and create a more comfortable environment while saving money on energy costs.

More sophisticated systems can adjust the temperature and direct fans at individual desks to make each person as comfortable as possible. A wall-mounted control panel can adjust the office-wide temperature, or a tablet can be loaded with an app to perform the same task. Each employee can sync their devices to the system with an app and give themselves control over their space.

Just like temperature, everyone has a preference for how bright they want their area to be. Harsh lighting is detrimental to concentration and can even negatively impact sleep patterns, so warm and natural light is preferable. The same app to control temperature can be used to manage the brightness of a space, adjusting by preference over each seat. Smart windows can be installed to automatically tint according to the amount of sunlight, so natural light can be ambient and not reflect and glare off of tables and computer screens.

Best of all, automated systems can locate personal settings in the database and apply it to anywhere the synced app travels, so when someone changes seats or moves to a new office, they take their settings with them and the system automatically applies them. These advanced systems, when coupled with emerging green technologies such as LEDs and solar heating, can significantly lower utility bills and provide personalization.

Connectivity


Wireless connectivity is the basic building block of office technology. A strong Wi-Fi signal does wonders for productivity by itself, and since all other automation systems will be running through your office’s local network, it is essential to have a business-grade router coupled with an excellent connection from your Internet service provider.

A wireless network allows employees to transfer files and use the automation tools from anywhere in the office, providing the opportunity to move from place to place without interrupting workflow and concentration. This constant connectivity is invaluable in a modern work environment, and everything from simple tasks such as automated email forwarding to the cutting edge of machine learning will run from the Wi-Fi signal present in the space.

Visitor Management


Technology in the workplace focuses on streamlining and prioritizing so everyone can spend more time doing what is essential. One of the most common complaints in the workplace has to do with the number of interruptions a person experiences every day. A study conducted at UC Irvine estimates that workers are interrupted once every 11 minutes, and when coupled with a second finding that it takes an average of 25 minutes to become refocused, the complaints about interruptions appear valid. It seems that interruption minimization should be one of the main priorities of workplace technology.

Visitors in an office environment can be disruptive and pull people away from tasks, even with a dedicated receptionist. An automated check-in system simplifies the process for visitors and reduces the number of interruptions. Digital sign-in sheets and reception apps can accept packages, log any time someone enters or leaves the space, print visitor badges, and relay messages or notifications when a visitor arrives, simplifying the process for visitors and employees. Sign-ins and -outs are also stored in an accessible and secure database, making it easier to look back on records months or years into the future just by searching.